Privacy Policy

Last updated: [DD Month YYYY]

This Privacy Policy describes how RMBF United Erode (“we”, “us”, or “our”) collects, uses, discloses, and protects your personal information when you visit our website, contact us, participate in our programs, or use any of our services (“Services”).

By accessing or using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with any part of this Privacy Policy, please do not use our Services.

1. Information We Collect

We may collect the following types of information, depending on how you interact with us:

1.1 Personal Information You Provide

• Full name
• Contact details (mobile number, email address, postal address)
• Membership or registration details
• Identification numbers or documents (if required for verification)
• Donation/payment details (amount, date, mode of payment – but not your full card data)
• Any information you provide when you contact us (via phone, SMS, WhatsApp, email, or contact forms)

1.2 Automatically Collected Information

When you visit our website or use our online services, we may automatically collect:

• IP address and approximate location
• Device information (device type, operating system, browser type)
• Pages viewed, time spent on pages, and referring URL
• Date and time of visits and other usage statistics

1.3 Cookies and Similar Technologies

Our website may use cookies and similar technologies to enhance your browsing experience, remember your preferences, and understand how our website is used.

You can control or disable cookies through your browser settings; however, some parts of the website may not function properly if cookies are disabled.

2. How We Use Your Information

We may use your information for the following purposes:

• To provide, operate, and maintain our Services
• To process membership registrations, donations, or participation in events and programs
• To communicate with you regarding updates, announcements, and important information
• To respond to your enquiries, feedback, or support requests
• To improve our website, services, and user experience
• To comply with applicable laws, regulations, and legal obligations
• To maintain records for internal administration and reporting

3. Legal Basis for Processing (where applicable)

Depending on your jurisdiction, our legal bases for processing your personal data may include:

• Your consent
• Performance of a contract or agreement with you
• Compliance with legal obligations
• Legitimate interests, such as ensuring the security of our Services and improving our operations

4. Data Sharing and Disclosure

We do not sell or rent your personal information to third parties. However, we may share your information in the following limited circumstances:

• Service Providers: With trusted third-party vendors who assist us in operating our website, processing payments, sending communications, or performing other services on our behalf.
• Legal Requirements: When required to do so by law, court order, or governmental authority.
• Protection of Rights: To protect the rights, property, or safety of RMBF United Erode, our members, or others.

5. Data Security

We take reasonable technical and organizational measures to protect the personal information we hold from unauthorized access, misuse, alteration, or disclosure. However, no method of transmission over the internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, or as required by applicable laws and regulations. When information is no longer needed, we will securely delete, anonymize, or otherwise dispose of it in an appropriate manner.

7. Your Rights and Choices

Depending on your local laws, you may have certain rights regarding your personal information, such as:

• The right to access the personal data we hold about you
• The right to request correction of inaccurate or incomplete data
• The right to request deletion of your data, where legally permitted
• The right to object to or restrict certain forms of processing
• The right to withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details provided in the Contact Us section below. We may need to verify your identity before responding to your request.

8. Third-Party Websites and Links

Our website or communications may contain links to third-party websites, services, or platforms. We are not responsible for the privacy practices, content, or security of such external sites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Children’s Privacy

Our Services are generally not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe that a child under 13 has provided us with personal information, please contact us so that we can take appropriate steps.

10. International Data Transfers (if applicable)

If your personal information is transferred, stored, or processed outside your country, we will take reasonable steps to ensure that such data is handled securely and in accordance with this Privacy Policy and applicable data protection laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will revise the “Last updated” date at the top of this page. We encourage you to review this page periodically to stay informed about how we handle your information.

12. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or our data practices, you may contact us at:

Note: This Privacy Policy is a general template. Please review and customize it according to your actual data collection and processing practices and seek legal advice if required.